With ADVOCATE you are able to recommend colleges for individual students.
- Navigate to Home > View/Edit Student records > Applications > Rec. Colleges.
Testing and GPA information, if available, will be displayed on the right side of the screen.
- Click the New Recommended College button at the bottom of the screen.
The Recommended College Creator dialogue box will appear.
- If the student displayed is not the student for whom you wish to make a recommendation: find that student by clicking the Find button located next to Student. Or, click into the Student field and select a student from the list.
- Find the desired college by clicking the Find button located next to College. Or, if the college has been designated a Favorite, click into the College field and select it from the list of favorites.
- Select the appropriate Year by clicking one of the radio buttons.
- Click the Add Recommended College button to add that college to the student’s recommended list.
- Continue to add colleges if desired.
A list of recommended colleges will appear in the Running List.
- If you would like to delete a college from the running list, click the Trash icon next to the college.
- When you are done, click the Close this Window button.
This will navigate you back to AVSTUDENTS > Applications > Rec. Colleges. A list of all recommended colleges will be displayed.
- Enter any notes about the student in the Recommended Colleges Notes field.
These notes will appear on the printed College Interview Recommendations Form.
Viewing or Editing Detailed Recommendation Information
- Navigate to Home > View/Edit Student records > Applications > Rec. Colleges.
- Find the student for whom you wish to view or edit recommended college information.
- Click the More Info icon located next to the specific college under Recommended Colleges.
This will navigate you to the AVRECS file. You can edit any information here as well as delete recommendations by deleting the record from AVRECS.
You can also add new recommendations here by clicking the New Recommendation button at the top of the screen.
Viewing Recommended Colleges Records
You can quickly view a list of all the recommended college records for a student fromAVSTUDENTS.
- Navigate to Home > View/Edit Student records > Applications > Rec. Colleges.
- Find the student for whom you wish to view recommended colleges.
- Click the Show button beside the Recommended Colleges title.
This will navigate you to the AVRecs file. The Found Set will be all recommended college records for that student, displayed as a list.
Printing College Interview/Recommendations Forms
College interview and recommendation forms can be generated for each student or for a found set of students.
These forms display academic information, a list of all colleges recommended for both Junior and Senior years, any notes entered on the Rec. Colleges screen, and a list of items to be completed for the student’s information.
To print a College Interview/Recommendations form for an individual student:
- Navigate to Home > View/Edit Student records > Applications > Rec. Colleges.
- Find the student for whom you wish to print an interview form.
- Click the Print Form button at the bottom of the screen.
- Depending upon which platform, operating system and printer you are using, a Page Setup or Print dialogue box will appear. Make your choices and click OK or Continue.
This will navigate you to the report. Student name, college name, student choice rank, counselor’s prediction, merit scholarship information and other pertinent data will be displayed.
- Select Print from the FileMaker Pro File menu at the top of the screen.
- Click Continue when the report has finished printing.
To print College Interview/Recommendation Forms for a found set of students:
- Find the students for whom you wish to print forms from AVSTUDENTS.
- Navigate to Reports and select Recommendation/Interview Report.
- Depending upon which platform, operating system and printer you are using, a Page Setup or Print dialogue box will appear. Make your choices and click OK or Continue.
This will navigate you to the report. Student name, college name, student choice rank, counselor’s prediction, merit scholarship information and other pertinent data will be displayed.
- Select Print from the FileMaker Pro File menu at the top of the screen.
- Click Continue when the report has finished printing.
