Changing Email Notifications PWS

Within PWS: SOURCES MAIN, you can edit the email messages used in six notifications:

• Email Applicant that their application has been submitted. In the case of a multi-part application, this indicates all parts have been submitted.
• Email Applicant that their application payment has been submitted  (Part One of an optional multi-part application).
• Email Inquiry that their inquiry has been submitted.
• Email School that an application payment has been submitted (Part One of an optional multi-part application).
• Email School that an application has been submitted.
• Email School that an inquiry has been submitted.

You can modify email notification messages in PWS: SOURCES.

1. Click on More > SOURCES in the top right task bar area. This will open the PWS: SOURCES window.

2. If you accept applications via Gateway to Prep (GTP) or Standard Application Online (SAO), you will see this screen. Click on the green arrow at the left end of Source Name: Main. You will be taken to the PWS: SOURCES MAIN screen.

3. On the SETTINGS tab, find EMAIL NOTICES. This is where you will edit the content of your email messages for notification purposes.

4. Click the appropriate Email notice, and click Download.
5. Edit the email:

• Email Applicant is received by the applicant once their application has been submitted to your Office. In the case of a multi-part application, this means all parts have been submitted. This email will be sent to the email address used by the applicant when creating their user/applicant account.
• Email Applicant Application Payment is received by the applicant to confirm that Part One of a multi-part application has been submitted.
• Email Inquiry is sent to all email addresses on the Inquiry form.
• Email School Application Submission is a notification received by the Admission Office when an application has been submitted online by an applicant.
• Email School Inquiry Submission is received by the Admission Office when an Inquiry has been submitted online.

6. Use the Email To field to specify an “Email to” address where internal Inquiry Submission and Application Submission notices will be sent.
7. For all notices, check that a correct Reply To and From email address, and an appropriate Subject Line appears in the appropriate fields. The email address will most often be the Admission Office email address.
8. When you are finished editing your notices, click the Upload button in the upper right corner to upload your changes to PWS. When the Upload is complete, a dialog box will appear. Click OK to close.

Modifying Instructions for Inquiry, Application, Payment, and Recommendation ›