Managing Student Activities

Student activities are created and monitored from within the AVSTUDENTS file. They can also be created based on the SDQ data imported when SAT1/SAT2 data are imported.

Creating New Activities

1. Navigate to Home > View/Edit Student records > Activities.
2. Find the student for whom you wish to create a new activity.

Any existing activities recorded for that student will appear on the Activities screen.

3. Click the Create New Activity button at the bottom of the screen.
4. The Create Activity dialogue box will appear.
5. Either select an activity from the pull down list or type a new activity in the Activity Name.
6. Place a checkmark next to the grade to which the activity applies and enter the number of hours in which the student engaged in that activity.

Note: Hours may be entered per week or total per school year. You should decide how data will be entered and be consistent for all students.

7. Check the Award checkbox if the student has received an award.
8. Enter an award name in Award(s).
9. Click the Add button.

The window will close, and the new activity will display in the list of activities on the Activities tab in AVSTUDENTS.

Editing Student Activities

1. Navigate to the Home > View/Edit Student records > Activities.
2. Find the student for whom you wish to edit an activity.
3. Click the More Info icon beside the activity you wish to edit.

This will navigate you to that activity in the AVACTIVITIES file.

4. Unlock ADVOCATE by clicking the Lock icon.
5. Make any necessary changes to the record.

Deleting Student Activities

1. Navigate to Home > View/Edit Student records > Activities.
2. Find the student for whom you wish to delete an activity.
3. Click the More Info icon beside the activity you wish to delete.

This will navigate you to that activity in the AVACTIVITIES file.

4. Unlock the solution by clicking the Lock icon.
5. Select Delete Record from the FileMaker Pro Records menu at the top of the screen.

A dialogue box will appear.

6. Confirm that you want to permanently delete the activity record by clicking Delete.

Caution: Once you delete the record there is no undo.

Viewing A List of Student Activities

1. Navigate to Home > View/Edit Student records > Activities.
2. Find the student for whom you wish to view his or her activities in AVSTUDENTS.
3. Click the Show button on the right of the screen.
4. This will navigate you to the AVACTIVITIES file and will display a list of all the activities for that student.
5. Clicking the More Info icon beside the activity will navigate you to more detailed information about that related activity in the AVACTIVITIES file.

Printing Activity Reports

A student activity report formatted for printing is available for individual students or for a found set of students. Activity reports display all the activities a particular student (or students) has been involved in during the course of his or her enrollment. Additionally, activity reports can be printed that display students on a per-activity basis.

Printing Individual Student Activity Reports

1. Navigate to Home > View/Edit Student records > Activities.
2. Find the student for whom you wish to view his or her activities.
3. Click the Student Activity Summary Report button at the bottom of the screen.
4. A print dialogue box will appear. Make your selections and click OK.
5. Your report will appear. From the FileMaker Pro File menu at the top of the screen selectPrint.
6. When your report has finished printing, select Continue from the FileMaker Pro Status area.

Printing Activity Reports for All Students

An activity report can be generated for all students that is summarized by student from within the AVACTIVITES file.

1. Navigate to AVACTIVITES by selecting AVACTIVITES from the FileMaker Pro Window menu at the top of the screen.
2. From Reports, select Activity Summary by Student.

3. A print dialogue box will appear. Make your selections and click OK.
4. The report will appear. Select Print from the FileMaker Pro File menu at the top of the screen.
5. When your report has finished printing, select Continue from the FileMaker Pro Status area.

Printing Activity Reports for All Activities

An activity report can be generated that is summarized by activity for all students.

1. From Reports, select Activity Summary by Activity.
2. Navigate to AVACTIVITES by selecting AVACTIVITES from the FileMaker Pro Window menu at the top of the screen.
3. A print dialogue box will appear. Make your selections and click OK.
4. Your report will appear. From the FileMaker Pro File menu at the top of the screen selectPrint.
5. When your report has finished printing, select Continue from the FileMaker Pro Status area.